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What to Look for in an Effective Online Meeting Platform

A well-structured online meeting platform is essential to ensure a smooth, productive meeting experience. A platform must include features that allow participants to work effectively, capture ideas and tasks and share them with remote teams. It should also offer tools for taking notes in real-time, sharing a whiteboard and creating Kanban boards and mind maps to show the progress of a project. The ability to schedule in advance, and the up-time and reliability of the platform are also important factors to consider.

Skype, Zoom and Google Hangouts are the most favored platforms for videoconferencing. Google Hangouts, a free tool, provides instant messaging, video calling for up to ten people and collaborative document sharing. It can be used to host group meetings, webinars and video conferences. It is integrated with other Google applications and services and provides HD video streaming including cloud recordings, screen sharing breakout rooms, and much more. Its interface is simple and user-friendly however it is susceptible to audio and visual display issues, buffering delays, and dropped calls.

Other features you should look for in a reputable online meeting platform are the ability to create and manage an agenda for a meeting, and to add participants. Some platforms allow you to drag and drop files directly into your virtual meeting room. This is great for UX designers who are able to use their wireframing tools in the same virtual meeting space, or software engineers who can share a link to a code repository or new feature. Choose a platform that lets you access documents websites, applications, and documents easily. This will allow your team members to quickly take the notes of their project from previous meetings, or from their bug tracker without having to leave the meeting.

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