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How to Keep Board Meetings Productive and Engaging

A board meeting is a high level decision-making and discussion event in a business. Apart from assessing the past performance, these meetings assist in the development of future strategies and approve actions that promote progress. Based on the size of the business the meetings can be private and confidential, or open to all observers.

Usually, the management assistant or executive secretary creates the agenda for a meeting of the board with input from the CEO and chairman. It also includes logistical information such as the date, time the meeting’s location or link, and attendees. It also contains an overview of the previous minutes as well as issues on the agenda that are still pending. It is important for board members to look the minutes of the last meeting, and ratify them before taking up any new topics.

Reports that are too long as well as other routine tasks can drown out a meeting in details. To keep meetings active and enjoyable, try to limit reports to Website no more than 25 percent of the total meeting duration. Encourage committee chairpersons and leaders to send a summary before the meeting, instead of giving an in-depth account.

It is also possible to include a parking area at the end of the agenda for any topics that don’t fit within the two main areas of focus for the meeting. This will ensure that you don’t end up getting distracted and wasting time during the meeting. Focusing on the most important issues will increase the impact of each minute of a board meeting.

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