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Data Safety Instructions

Protecting data helps reduce the risk of cyber-attacks which could harm your business or personal image. It is crucial to understand the best practices for safeguarding your sensitive data and to follow the guidelines. A breach of your personal information can result in fines and lawsuits that may have long-term consequences for you or your organization.

Password protection for all devices and files – This simple action can deter hackers from accessing your information. Use strong passwords that contain complex combinations of letters, numbers and symbols. Change default passwords supplied by vendors to stronger ones as soon as you can. Regularly update your anti-virus program and conduct a security test on your server and computer.

Don’t send confidential or personally identifiable information via email. This includes Social Security Numbers, bank account numbers, passwords, etc. Email is not secure and can be accessed by unsympathetic parties.

Make sure your network and data are secure. Ensure that your laptops, computers, and portable storage devices are secured by using strong encryption when you send information to third parties, and to safeguard the information stored on these devices. It is also essential to have a strategy for responding to a cyberattack that includes who to notify and how to respond (e.g. employees customers, credit institutions, and employees).

Make sure that you have a copy of all your data. The offline copies should be kept in an area separate from where your primary copies are. This will stop hackers from gaining access to your primary copy, or from deleting it.

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