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Organization of an Online Board Meeting

Online board meetings are challenging to plan because there aren’t any visual cues that can help ensure that everyone is engaged in the discussion. Nevertheless, thanks to technological tools such as video conference, this type of meeting can be carried out with ease. It is essential to adhere to some basic guidelines. This includes making the agenda available and allowing participants to contribute via the platform.

A meeting online of the board isn’t as difficult as you think so long as everyone is informed and the right preparations are in place. It is crucial to think about the different time zones and to send the agenda and necessary documents before the meeting.

It is essential to be aware that the virtual format could create distances between members as the camaraderie of a physical meeting has is lost. To prevent this from happening it is recommended to arrange times where all participants discuss their experiences on an individual and professional level.

A meeting should be short to maximize productivity. To achieve this it is essential that a number of decisions should be made prior to the meeting to reduce the amount of time spent discussing. This is why it’s a good idea to use collaborative applications that make the preparation for meetings easier and more efficient. Additionally, it’s important to set the right tone for the meeting, and ask everyone to turn off their microphones when they’re not speaking. This will prevent them from accidentally interrupting other speakers, and will ensure meeting effectiveness.

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