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How to Have an Effective Board Meeting

A board meeting is a chance to discuss strategic issues and make decisions that will contribute to the success of your business. If the meeting is not well planned or executed it can be ineffective, and waste board member time. Knowing the most common pitfalls can help you ensure your board meetings are productive and effective.

1. Overcrowding Your Agenda

Too many topics are discussed in a single meeting, leading to rushed discussions. This kind of discussion is also difficult to sustain.

2. Poorly prepared board documents

When it comes to making preparations for board meetings it is essential to have all the right materials handed out to board members prior the meeting starts. This includes agendas, past minutes and board book. It also includes committee reports, proposed policy, and other pertinent information.

3. Failure to follow through on actions items

Failure to act on the outcomes of your board meetings is a grave issue that can be prevented by clearly assigning the responsibilities and deadlines for tasks and communicating these actions promptly following the meeting.

It is crucial that every board member has a voice when it comes to making decisions. This requires creating an environment that encourages a variety of perspectives and combines those perspectives to make more balanced decisions. This can be achieved by ensuring that everyone is able to participate in every meeting and by ensuring that outcomes of the board’s decision making are documented promptly.

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