Data room confidential mode allows administrators of virtual data rooms to restrict a particular user’s access to the VDR by determining their IP address or device type. It’s a great tool for M&A deals and other delicate business ventures.
A good provider will enable users to set their own rights in granular ways and two-factor authentication. They will also offer remote shred functions that erases downloaded documents after administrators have removed access. They will also be able handle the most popular formats for files, including PDFs and Excel XLSXs. The top providers can add a watermark on files that users download to keep people from sharing leaked copies files online. They can even provide an expiration date for files downloaded to prevent downloads that are not authorized.
Redaction is yet another useful tool that allows the administrator to block (black out) specific text fragments or sections of a file from authorized users. This is crucial because it protects all sensitive business data as well as personally identifiable information from hackers. The most trusted VDR providers can redact PDF, doc, TXT, docx, ppt, pptx as well as gif, jpg and jpg files along with Q&A attachments.
Some providers allow users to print out documents that automatically include a “watermark” and download the original version. A good service will offer users an answer-question feature that allows them to discuss files in the data room and store answers in an easily searchable database. This is a great feature for M&A deals or any due diligence project.