The potential for technical problems is very high when you conduct an online meeting. For example, one of your board members might have an unreliable internet connection or his battery could die during the meeting. It is an ideal idea to ask remote attendees to check their devices in advance. You can also offer training and assistance to ensure that remote attendees are ready to use the board portal prior to the meeting.
In addition to the basic features, you should search for a meeting space that is digital that offers high levels of security and compliance. The most secure online board portals protect your information at the server level and allow you to customize the access of different users to certain documents.
Another vital feature is the ability to record votes. As opposed to the traditional show of hands system, recording the results of a vote in your virtual boardroom will provide transparency and accountability. Additionally, it will cut down the time spent on processing board resolutions and increase the efficiency of your meetings.
The software should be easy to navigate and comprehend for anyone, even if have less tech-savvy attendees. It must also be compatible with all platforms including tablets and smartphones. It is also required to be compatible with printers. Some board members prefer to print documents or presentations for many reasons. Chat functions should be accessible in the digital boardroom to facilitate rapid collaboration.